Open records | Denver Regional Council of Governments

Hands pulling a folder out of a file cabinet and thumbing through the file.

In accordance with the Colorado Open Records Act, DRCOG shall make all public records open for inspection, except as otherwise specifically provided by law.

The law allows the custodian of public records (Jenny Hunnings, Administration and Finance director) to formulate rules and regulations with reference to the inspection of public records which protect the integrity of the records and limit operations disruptions caused by access to the records.

Public records shall be made available for public inspection at reasonable times and copying with three working days of receipt of a request.
If extenuating circumstances exist, this time frame may be extended to seven working days.
The fact that DRCOG has limited space, personnel and time to process records requests mandates reasonable rules are observed.
All requests for public records must be made in writing (see Public Records Request Form).

If the request is determined not to be within the guidelines of the Open Records Act, a written statement will be issued to the requester explaining the legal basis for not making the requested records available.

Requester's name

Business or organization name

Phone number

Mailing address

City

State

Zip code

Document(s) requested (please be as specific as possible):

Copies requested

Yes

Please retype your name exactly as it appears on the top of the form.

Agreement

By retyping my full name and selecting "I agree," I signify my understanding that fees may be assessed for requests that require paper copies or staff time in excess of $100 in accordance with the Colorado Open Records Act.

Fee schedule after the first $100:

Type of request	Hourly rate
Contracts (including compliance and requests for proposals)	$80
Data analytics	$100
Geographic information systems	$100
Area Agency on Aging	$80
Planning	$80
Accounting and finance	$85
Travel model and traffic	$100

When your request is submitted, a member of the Colorado Open Records Act response team will contact you with an estimated amount for your request should DRCOG foresee the request taking more than $100 of staff time. Cost is determined by the labor rate of those who will gather the information for the request. At that time, a 50% deposit will be required to complete the request. The time allotment required by Colorado law to fulfill the request (three or seven business days, depending on the complexity and length of the request) will begin when the deposit is received. Should the request take less time than estimated and less than the deposit amount, a refund for the difference will be issued. DRCOG accepts payment in the form of check, cashier’s check or money order made payable to the Denver Regional Council of Governments.

Date request received

By law, DRCOG has three (3) working days to provide documents for in-office review or to supply copies of requested documents that are open for inspection. Every effort will be made to produce documents before that time. In extenuating circumstances, up to seven (7) working days may be necessary to respond to a request.

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